Last updated: 11 November 2025
This Privacy Policy explains how NotaryQuote collects and uses personal data when you use our website or submit an enquiry.
1) Who we are (Controller)
NotaryQuote is the data controller for the personal data described in this policy.
Legal entity: Sunrise Data Development Ltd
Registered address: Ellerman House, Woodall Road, Enfield, EN3 4LQ, London, United Kingdom
Company number: ZB347921
Email: info@notaryquote.co.uk
2) What personal data we collect
Depending on how you use our site, we may collect:
A. Enquiry / “Query” data (submitted by users):
Name, email, phone number
Postcode / location details
Details of the requested notary service and any information you type into the form
Preferred contact time and communication preferences
B. Website usage data:
IP address, device type, browser, pages viewed, approximate location (derived from IP)
Referral source, session data, cookie identifiers (see Cookie Policy)
C. Communications:
Messages you send us (support requests, complaints, feedback)
Records of our responses
We do not ask for special category data (e.g., health, religion). Please avoid submitting it unless strictly necessary.
3) How we use your data (purposes)
We use personal data to:
Process your enquiry and share it with relevant notary businesses that cover your area
Help you obtain quotes / responses
Operate, maintain and improve our website and services
Prevent fraud/spam and secure our systems
Handle complaints, legal claims, and compliance
Send service-related messages (e.g., confirmations, important notices)
Marketing: see section 6.
4) Our lawful bases (UK GDPR)
We rely on one or more of the following:
Legitimate interests: operating the platform, sharing enquiries with suitable notaries, preventing fraud, improving the service (balanced against your rights)
Contract / steps prior to contract: to take steps you request (handling your enquiry)
Consent: where required, e.g., non-essential cookies and certain marketing
Legal obligation: when we must comply with law
Legal claims: to establish/exercise/defend legal claims
5) Who we share data with
We may share your enquiry data with:
A. Notary businesses (our Customers)
When you submit an enquiry, we share it with one or more notaries who match your area/service request. These notaries act as independent data controllers once they receive your data and will handle it under their own privacy notices.
B. Service providers (processors)
We use vetted suppliers to run our service, such as:
website hosting / infrastructure providers
email/SMS delivery providers
analytics providers (if enabled)
customer support/helpdesk tools
payment processors (for business subscribers)
They may process data only on our instructions and with appropriate safeguards.
C. Legal / compliance
We may disclose data where required by law or to protect rights, safety, and security.
We do not sell personal data.
6) Marketing communications
If you opt in (where required) we may send updates about NotaryQuote.
We may send essential service messages (not marketing), such as confirmation emails or security notices.
You can unsubscribe at any time using the link in emails or by contacting info@notaryquote.co.uk.
7) Cookies and similar technologies
We use cookies and similar tools to operate the site and (optionally) to analyse performance and marketing effectiveness.
See our Cookie Policy below for details and how to manage preferences.
8) International transfers
If any suppliers process data outside the UK, we ensure appropriate safeguards (e.g., UK adequacy regulations and/or UK IDTA/UK Addendum).
You can request details via info@notaryquote.co.uk.
9) Data retention
We keep personal data only as long as necessary. Typical retention:
Enquiries not resulting in engagement: up to 12 months
Security logs / anti-fraud records: up to 12 months
Support communications: up to 24 months
Legal/compliance: as required by law or for limitation periods
Notary businesses you contact may keep your data longer under their own retention obligations.
10) Security
We use appropriate technical and organisational measures (access controls, secure hosting, monitoring, and least-privilege access). No system is 100% secure, but we work to protect data from unauthorised access and misuse.
11) Your rights (UK GDPR)
You may have the right to:
access your personal data
correct inaccurate data
request deletion
restrict processing
object to processing (including legitimate interests)
data portability (in certain cases)
withdraw consent (where processing is based on consent)
To exercise rights, contact info@notaryquote.co.uk. We may need to verify your identity.
12) Complaints (ICO)
If you are unhappy, you can complain to the Information Commissioner’s Office (ICO) (UK regulator). We’d appreciate the chance to address concerns first.
13) Children
NotaryQuote is not intended for children. If you believe a child has submitted personal data, contact info@notaryquote.co.uk.
14) Automated decisions
We may use automated routing (e.g., postcode/service matching) to decide which notary businesses receive an enquiry. This is not intended to produce legal or similarly significant effects on you.
15) Changes to this policy
We may update this policy from time to time by posting a new version with a revised “Last updated” date.
NotaryQuote Cookie Policy (UK)
Last updated: 11 November 2025
This Cookie Policy explains how NotaryQuote uses cookies and similar technologies. It should be read with our Privacy Policy.
1) What are cookies?
Cookies are small text files stored on your device when you visit a website. They help websites work, remember settings, and (optionally) understand how visitors use the site.
2) Types of cookies we use
We use the following categories:
Strictly necessary cookies
Required for the website to function (e.g., security, session management). These do not require consent.
Preferences/functional cookies (optional)
Remember choices (e.g., language or form settings).
Analytics cookies (optional)
Help us understand traffic and usage (e.g., which pages are popular) so we can improve the site.
Marketing cookies (optional)
Used to track visitors across websites to show relevant ads and measure campaign effectiveness.
Non-essential cookies (functional/analytics/marketing) are used only if you consent, in line with UK PECR.
3) Managing cookie consent
You can manage your cookie preferences by:
using our cookie banner/settings tool
changing your browser settings (see section 5)
You can withdraw consent at any time.
4) Cookies we set
Cookie Category Purpose Typical duration
[cookie_consent] Necessary Stores cookie preference choices [6–12 months]
[session_id] Necessary Maintains session/security [session]
[_ga] Analytics Distinguishes users (Google Analytics) [2 years]
[_gid] Analytics Distinguishes users (Google Analytics) [24 hours]
5) Browser controls
Most browsers allow you to:
delete cookies
block cookies
block third-party cookies
set rules per-site
Blocking strictly necessary cookies may affect site functionality.
6) Contact
Questions about cookies: info@notaryquote.co.uk